Service Options

Please note that we are not a CPA Firm and our bookkeeping services do not require a state license.

365 accounting.jpg


Complete Homeowner Association Financial Reporting

HOAAccounting365.com simplifies the monthly and annual financial reporting process and assists with the annual review process by CPAs, reducing their workload. Our standard reports include:

  • Balance sheet for both operating and reserve funds

  • Operating income and expense report compared to budget

  • Reserve income and expense report compared to budget

  • Actual income and expenses spread out over 12 months

  • Aged delinquency report

  • Check register history

  • Bank statement reconciliations

  • General ledger

These reports are easy to understand and provide the Association Board of Directors with all the necessary tools to fulfill their fiduciary duties. Click here for a sample of one of our financial reports.

Monthly Billing and Accounts Receivable

We provide clear and timely information to directors and managing agents to manage the accounts receivable of the association. This includes:

  • Issuing courtesy statements to homeowners and notifying them of their account balance and the due date for assessments.

  • Homeowners can access their accounts online and pay via e-check or credit card.

It is essential for the association to receive prompt payment of assessments from homeowners, so we address delinquent assessments and initiate collection efforts as needed.

  • We reduce accounts receivables through timely monthly billing statements

  • Lockbox payment services

  • Convenient direct debit "Auto Pay" service for homeowners

  • We interface with collection agencies

  • Provide on-demand balance inquiries

  • Send late letters sent to homeowners

Our Billing Inquiry/Accounts Receivable customer service is available from 9:00 a.m. to 5:00 p.m. PST and can be reached via email at accounting@hoaaccounting365.com.

Auto Pay – Direct Debit

HOAAccounting365.com makes it easy for association members to stay current with their assessments by offering a convenient electronic debit system that directly withdraws the exact balance due from personal bank accounts. This system is powered by the National Automated Clearing House (NACHA) and provides a secure method of payment. Our automatic payment system is automatically canceled when the property is transferred.

Online Member Portal

Our Online Member Portal gives members and directors easy access to current accounting and association information. Owners can view their exact balance and payment history, as well as pay via e-check or credit card. Managers and board members can access membership information and view various documents, such as meeting minutes, governing documents, and announcements, these documents can be made available for download to community members.

Online Accounts Payable Services

  • We digitize all invoices and provide instant access to invoice history through our online payables lockbox service. 

  • Managers and board members can approve payments online, and checks are mailed directly to vendors. 

  • Our powerful search functions allow you to find historical payments by date range, vendor, or even by expense account. 

  • We also offer an emergency payment service for situations requiring immediate payments. 

  • In addition, we comply with federal and state reporting requirements by issuing IRS 1099s, and IRS 1096 returns. 

Our Accounts Payable department is available from 9:00 a.m. to 5:00 p.m. PST and can be reached via email at accounting@hoaaccounting365.com.

Escrow, Realtor, & Lender

To access information for Sales and Refinances we provide information not limited to the following:

  • Governing documents

  • Lender certifications,

  • Insurance policies

  • Residency ratios, and other demands

We use HomeWiseDocs.com to provide the most current information about the associations we serve. HomeWiseDocs.com offers a convenient way to pay using a credit card and provides immediate online access to requested documentation 24/7. Our Escrow department is available via email at escrow@hoaaccounting365.com from 9:00 a.m. to 5:00 p.m. PST. If you need assistance with the HomeWiseDocs.com website, their customer service number is (866) 925-5004.

Property Management Software designed specifically for Associations

We use a leading nationwide property management software specifically designed for associations. This state-of-the-art software offers a fully integrated financial accounting platform and property management tools for community associations.

Expert Witness Profile

Mitchell T. Compton, CPM has been actively involved in real estate management of multiple asset classes, sales, and leasing for over 43 years. He provides premier courtroom real estate expert witness testimony and litigation support for a wide variety of matters related to real estate. Mitchell provides expert witness services in San Diego County. He has also held the prestigious certified property manager (CPM) credential since 1984. This designation is only reserved for the most experienced and ethical professionals. Mitchell is a licensed real estate broker in California